Access to Electronic Information, Services and Networks
Section 1. General.
East Allen County Schools is committed to the effective use of
technology to both enhance the quality of student learning and the
efficiency of Corporation operations. East Allen County Schools also
recognizes that safeguards have to be established to ensure that the
Corporation’s investment in both hardware and software is achieving the
benefits of technology and inhibiting negative side effects. East Allen
County Schools provides network and Internet access, hereafter referred
to as Network, to enhance information gathering and communication
skills, to assist in resource sharing, and to facilitate the use of
technology to achieve educational objectives. The Network is an
electronic highway connecting thousands of computers all over the world
and millions of individual subscribers. The Network extends the
resources of the Corporation’s schools and provides benefits such as:
A. Worldwide electronic mail;
B. Information and news from research institutions;
C. Public domain software and shareware of all types;
D. Discussion groups; and,
E. Access to the Library of Congress, ERIC, and
access to computers and people all over the world, also comes the
availability of material that may not be considered to be of educational
value in the context of the school setting. East Allen County Schools
has taken precautions to restrict access to controversial materials.
However, on a global network, it is impossible to control all materials
and an industrious user may discover controversial information. East
Allen County Schools firmly believes that the valuable information and
interaction available on this worldwide network far outweighs the
possibility that users may procure materials that are not consistent
with the educational goals of the Corporation.
Section 2. Application.
All members of the East Allen County Schools community are required to
follow this policy when using computers or the Network at any
Corporation school or facility, or when accessing, or transmitting to,
any Corporation computer or the Network from any non-Corporation site or
location. This policy is in effect 24 hours per day, 365 days per
year. This policy also applies to personally owned devices when on
Corporation property or while connected to any Corporation system or the
Section 3. User Registration.
System administrators (members of the Corporation’s professional staff
charged with responsibility for the Network) will provide accounts to
individuals. Individuals requesting user status will be asked to read
the East Allen County Schools’ Network and Internet Acceptable Use
Guidelines and sign the East Allen County Schools’ Network User
Agreement, a copy of which is attached to this policy as Exhibit “A.”
Parent(s) must also sign for student users. Any problems which arise
from a user’s account shall be the responsibility of the account holder.
Use of an account by someone other than the registered account holder
is forbidden and may be grounds for loss of access privileges. Users
should not respond to unsolicited online contact and should report any
harassment to the system administrator. Care should be taken to protect
personal information, such as name, address, and telephone number.
Section 4. Password Creation/Security. A User’s access to any Corporation computer or the Network is by use of a User ID and password combination.
User’s password must be at least eight (8) characters in length and
must contain at least one (1) alphabetic and one (1) numeric character.
A User’s password cannot be the same as the User’s ID. A User’s
password cannot start or end with the initials of the User. A User’s
password cannot include the User’s first, middle, or last name.
shall change their passwords every sixty (60) days. When Users change
their password, the new password shall be different from the last three
(3) passwords the User has created for use on Corporation computers or
Section 5. Monitored Use.
Network access is a privilege, not a right. Therefore, electronic mail
transmissions and other uses of the Corporation’s Network by students
and employees shall not be considered confidential and may be monitored
at any time to ensure appropriate use for educational or administrative
purposes or any other use authorized by this policy.
Section 6. Filtering.
Each Corporation computer with Internet access shall have a filtering
device or software that blocks access to visual depictions that are
obscene, pornographic, inappropriate for students, or harmful to minors,
as defined by the federal Children’s Internet Protection Act and as
determined by the Superintendent, or the Superintendent’s designee. The
Superintendent, or the Superintendent’s designee, may, from time to
time, filter or block access to any Internet site deemed to be
inconsistent with the Corporation’s educational mission or operational
Section 7. Disclaimer of Liability.
East Allen County Schools makes no warranties of any kind, either
expressed or implied, for the Internet access it provides. East Allen
County Schools does not guarantee that the functions of its system will
meet any specific user requirements, or that its system will be error
free or uninterrupted, or that defects will be corrected. East Allen
County Schools shall not be liable for the user’s inappropriate use of
the Corporation’s electronic communication resources or Network, for
violations of copyright restrictions, for user’s mistakes or negligence,
or for costs incurred by users. East Allen County Schools shall not be
responsible for any damages users suffer, including, but not limited
to, loss of data resulting from delays or interruptions in service.
East Allen Schools shall not be responsible for the accuracy, nature, or
quality of information stored on Corporation diskettes, hard drives, or
servers. East Allen County Schools shall not be responsible for the
accuracy, nature, or quality of information gathered through
Corporation-provided Internet access. East Allen County Schools shall
not be responsible for damages to personal property used to access
Corporation computers, the Network, or other Corporation-provided
Internet access. East Allen County Schools shall not be responsible for
unauthorized financial obligations resulting from Corporation-provided
Section 8. Limited Personal Use - Employees.
Employees may use the Corporation’s electronic mail transmission system
to send and/or receive personal messages provided such use is limited
to time(s) when the employee is not responsible for student instruction
or direct student supervision or otherwise not “on-duty.” However, such
limited personal use shall not include messages that involve political
lobbying, advertising of products or services for commercial purposes or
other personal financial gain, the purchase or sale of goods and
services (other than goods or services offered for sale by a
not-for-profit organization), or content otherwise prohibited under this
policy. Such personal messages shall contain only text and may not
include attachments such as pictures, music, spreadsheets or documents
unrelated to the Corporation’s educational mission or operational needs.
Employees may also use, on a limited basis, the Corporation-provided
Internet access for research or information gathering, unrelated to the
Corporation’s educational mission or operational needs, when the
employee is not responsible for student instruction or direct student
supervision or otherwise not “on-duty.” However, such personal use of
the Corporation-provided Internet access shall not include any activity
involving “chat rooms” unrelated to the Corporation’s educational
mission or operational needs, dating or escort services, participation
in gambling (legal or illegal) or on-line games, any enterprise operated
by the user for commercial purposes or financial gain, the purchase or
sale of goods or services, any activity involving the on-line use of a
personal credit/debit card or other personal credit/debit instrument, or
any activity otherwise prohibited by this policy.
Section 9. Personal Use - Students.
Students shall not use the Corporation’s electronic mail transmission
system or Corporation-provided Internet access for any purpose unrelated
to the Corporation’s educational mission or operational needs.
Section 10. General Prohibitions. Users may not use Corporation-provided technology to:
A. Access, upload, download, create, use, transmit or
distribute pornographic, obscene, sexually explicit,
abusive,slanderous, libelous, or otherwise inappropriate
language or materials;
B. Access, upload, download, create, use, transmit, or
distribute “hate mail” or materials advocating violence or
C. Harass, bully, or threaten another individual;
D. Violate any local, state, or federal statute;
E. Load software, or alter computer hardware and software
settings, without authorization from the Technology
F. Access non-educational audio and/or video material;
G. Plagiarize, violate copyright(s), or otherwise use another
person’s intellectual property without his or her prior
approval or proper citation;
H. Vandalize, damage, or disable the property of the
Corporation, another person, or another organization;
I. Seek passwords belonging to another user or use another’s
J. Gain unauthorized access to Corporation data to
compromise, or monitor, such data;
K. Download games, entertainment software, or copyrighted
material unless part of a course curriculum; or,
L. Participate in gambling or on-line games.
Users who violate these prohibitions may be subject to loss of user privileges as well as disciplinary or other legal actions.
Section 11. Forgery/Unauthorized Access/Interference Prohibited.
Forgery, or attempted forgery, of electronic mail messages is
prohibited. Attempts to read, delete, copy, or modify the electronic
mail of other system users or deliberate interference with the ability
of other system users to send or receive electronic mail is prohibited,
unless such activity is undertaken in connection with the authorized
monitoring of technology use. Users who violate these prohibitions may
be subject to loss of user privileges as well as disciplinary or other
Section 12. Vandalism Prohibited.
Deliberate attempts to compromise, degrade, or disrupt system
performance, including the uploading or creating of computer viruses,
shall be considered unauthorized “vandalism.” Users who violate this
prohibition may be subject to loss of user privileges as well as
disciplinary or other legal actions.
Section 13. Network Etiquette.
It is the responsibility of students, parents, and Corporation
employees to use the Network and its resources appropriately. Users are
expected to abide by the generally accepted rules of Network etiquette.
These rules include (but are not limited to) the following:
A. Use appropriate language. Do not swear, use vulgarities or
any other inappropriate language;
B. Do not reveal your personal address or phone numbers of
students or colleagues;
C. Do not use the Network in such a way that you would disrupt
the use of the network by other users, such as listening to
D. Delete unnecessary files, responsibly use file transfer to avoid
excessive use of disk space; and,
E. Do not move or repair any equipment without authorization
from the Technology Department.
Section 14. Limitation/Termination/Revocation of User Access. East Allen County Schools may limit, suspend, or revoke a user’s access for any acceptable use violation.
Section 15. Parental Role(s)/Notification.
Parents/guardians shall be informed that their children will be using
Corporation resources and accounts to access the Network.
Parents/guardians shall be informed that, while the Corporation
institutes technical methods or systems to regulate students’ Network
access, some material accessible via the Network may contain items that
are illegal, defamatory, inaccurate, or potentially offensive to some
people. Parents/guardians shall be informed that it is possible for
students to purchase goods and services via the Network which could
result in unwanted financial obligations. Parents/guardians shall be
informed that they may request activities not requiring Network access. A
copy of the parental notification form is attached to this policy as
Section 16. Subordination/Cooperation.
All provisions of this policy are subordinate to local, state, and
federal statutes. East Allen County Schools will cooperate fully with
local, state or federal officials in any investigation concerning or
relating to misuse of the Corporation’s electronic communication
Section 17. Availability.
The East Allen County Schools’ Network and Internet Acceptable Use
Policy and Guidelines are available for review by all parents,
guardians, staff members, and members of the community. Copies may be
obtained by writing: Technology Department, 1000 Prospect Avenue, New
Haven, IN 46774.
East Allen County Schools’ Network User Agreement
access is coordinated through a complex association of government
agencies, and regional and state networks. In addition, the smooth
operation of the Network relies upon the proper conduct of the end users
who must adhere to strict guidelines. These guidelines are provided
here so that you are aware of the responsibilities you are about to
acquire. In general, this requires efficient, ethical, and legal
utilization of the Network resources. If an East Allen County Schools
user violates any of these provisions, his or her account will be
reviewed and future access could be suspended, modified or denied. The
signature(s) at the end of this document is (are) legally binding and
indicates the party (parties) who signed has (have) read the terms and
conditions carefully and understand(s) their significance.
have read and will abide by the East Allen County Schools’ Network and
Internet Acceptable Use Guidelines, including the policies related to
password creation and security. I understand that I must change my
password every sixty (60) days. I understand that any violation of the
policies and guidelines is unethical and may be illegal. Should I commit
any violation, my access privileges may be revoked, suspended, or
modified and disciplinary action and/or other appropriate legal action
may be taken.
User’s Name: ___________________________________________
User’s Signature: ________________________________________
Parent’s Name (if User is a Student): ________________________
Parent’s Signature: ______________________________________
Parental Notification - Technology Use
Allen County Schools is pleased to offer its students access to the
Internet. The Internet is an electronic highway connecting hundreds of
thousands of computers and millions of individual users all over the
world. This computer technology will help propel our schools though the
communication age by allowing students and staff to access and use
resources from distant computers, communicate and collaborate with other
individuals and groups around the world, and significantly expand their
available information base. The Internet is a tool for life-long
Families should be aware that
some material accessible via the Internet may contain items that are
illegal, defamatory, inaccurate, or potentially offensive to some
people. In addition, it is possible to purchase certain goods and
services via the Internet which could result in unwanted financial
obligations for which a student’s parent or guardian would be liable.
While it is East Allen County Schools’ intent to make Internet access
available in order to further educational goals and objectives, students
may find ways to access other materials as well. Even should East
Allen County Schools institute technical methods or systems to regulate
students’ Internet access, those methods could not guarantee compliance
with East Allen County Schools’ Acceptable Use Policy. That
notwithstanding, East Allen County Schools believes that the benefits to
students of access to the Internet exceed any disadvantages.
Ultimately, however, parents and guardians of minors are responsible for
setting and conveying the standards that their children should follow
when using media and information sources. Toward that end, East Allen
County Schools makes the Corporation’s complete Internet policy and
procedures available, on request, for review by all parents, guardians,
and other members of the community; and provides parents and guardians
the option of requesting for their minor children alternative activities
not requiring Internet use.